
	Seminars, Conferences, Business Meetings Weddings, Church Gatherings, Banquets Holiday Functions

Terms and Conditions for the IMBIZO Conference Centre

1. No booking is made before a non-refundable Admin fee of R 100-00 is paid in advance.

2. No booking is confirmed before a deposit is paid. For venue hire a 100 % deposit is required from which the cleanup costs will be deducted if the hirer does not carry out cleanup, as well as any damage costs incurred.

3. Should the booking be cancelled for whatever reason, three or more days prior to the function, a 25 % handling fee will be retained. Should a booking be cancelled 24 hour or less prior to the event, a 75 % fee will be forfeited. This does not apply to block booking, which requires a minimum of six weeks notice to avoid a 25 % penalization.

4. The hirer is not obligated to use the management’s caterers, but there are NO COOKING FACILITES AVAILABLE with the use of the hired venues (limited allowance is made for food warming / layout). R 500-00 is required for use of the kitchen facilities.

5. No liquor from outside is allowed on the premises. All liquor must be purchased through the centre’s management, unless prior arrangements have been made with management.

6. The facility is to be used for the purpose that it was hired for. Immediate eviction will occur should this not be complied with.

7. The centre management reserves the right to cancel, disband or interrupt any function, should it be deemed necessary in the interests of public safety.

8. The hirer must bear in mind the time it takes, time to setup before the function, and the time it takes to clear away after the function, when booking the days of the event, as it cannot interfere with other bookings.

a. Standard Venue Availability: 07H30 – 16H00 Monday – Friday

b. Non-standard Venue Availability: 06H00 – 24H00 Monday – Sunday

9. A caretaking fee is payable for non-standard booking times, which is R 70-00 for open and close. This cost will also allow for one call out if needed, any other call outs will be for the hirers account at a cost of R 100-00 per call out, which will be deducted from the hirers deposit.

10. Any losses, breakages, or damages shall be deemed to be caused during the period of hiring, unless such losses, breakage’s, or damages are reported to management prior to the premises use by the hirer.

11. The hirer will be liable for any damage, loss, or breakage that may occur to the facility or equipment during the time of hire, and any legal cost arising there from.

12. No notices, posters, advertisements, decorations, flags etc. shall be placed or erected on the inside or the outside of the premises without the permission of the centre’s management. (This includes the likes of any nails, screws, drawing pins and prestick)

13. The number of heads booked for must be paid for, regardless of how many attended the function.

14. The hirer is only hiring the facility asked for, and not the entire centre in its entirety. When booking facilities, other requirements like extra space must be booked and paid for.

15. No pets or livestock of any kind are to be brought onto the premises without prior permission from the centre’s management.

16. N.A.T.U. and the IMBIZO Conference Centre indemnify themselves against any damages or accidents that the hirer might suffer due to the use of any of the facilities and of any claims which may arise as a result of the hirer’s activities in any of the venues.

17. Additional security can be arranged for your account.

18. It is the responsibility of the hirer to set up and clean up the hall or facility for the function, unless it has been negotiated with management to do so.

19. Management expects the facilities to be left in the condition in which they were found.

Please click here go to the Terms and Conditions Acceptance Form